MONROE COUNTY BOARD OF COMMISSIONERS AGENDA MONROE COUNTY COURTHOUSE
JUDGE NAT U. HILL III MEETING ROOM BLOOMINGTON, INDIANA
May 1, 2015
9:00 a.m.
I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. PUBLIC COMMENT
IV. APPROVAL OF MINUTES A. April 17, 2015
V. APPROVAL OF PAYROLL AND CLAIMS for Week of April 5-18, 2015
VI. REPORTS
A. Clerk of the Court
B. Weights and Measurers Report for March 16-April 15, 2015
VII. NEW BUSINESS
A. Bid Award Continued from Friday, April 17, 2015: Monroe County Correctional Center – 2014 Interior Improvements Project to Neidigh Construction Corporation Fund Name: 2014 GO Bond Fund Number: 4804
Amount: $354,000
Executive Summary: This is to award the bid to the lowest bidder. Jeff Cockerill, Legal Department
B. BidAwardContinuedfromMonday,April20,2015:BituminousAwardfortheMonroeCounty Highway Department 2015 Paving Program
Fund Name: Motor Vehicle Highway Fund Number: 1176-531-20.0004
Amount: $219,224.00
Executive Summary: Bids were advertised in accordance with State law and bids were opened on April 20, 2015 by Highway staff. Two bids were received (see
attachment). It is recommended that the 2015 Bituminous Material bid be awarded to Milestone Contractors, LP, Bloomington, IN.
John Chambers & Bill Williams, Highway Department
C. Security Automation Systems
Fund Name: 4803 GO Bond Fund Number: 40.0009 Amount: $224,000.00
Executive Summary: Monroe County Jail- Security System Retrofit- Approval of the 2nd phase of the first floor retrofit, this phase includes: Upgrade of Security Panels, Locks, Intercoms, and other security devices.
Sam Crowe, Correctional Center
D. Ratification of grant award between Monroe County Health Department and Indiana Family Health Council
Fund Name: Futures Clinic Fund Number: 8126
Amount: $219,224.00
Executive Summary: The Monroe County Health Department has received an award notice from IFHC for grant cycle 2015-16. This Title X grant will fund Futures Clinic and runs through March 2016. This is a renewal of funding.
Penny Caudill, Health Department
E. Ordinance 2015-12: Conrad Rezone. One Parcel from Quarry (QY) to Estate Residential (ER)
Executive Summary: This rezone request is for one parcel totaling 3.44 acres +/- located in Perry Township. The parcel is developed and currently contains a single- family dwelling and a small shed. The property is located in the Quarry (QY) district. The petitioner is requesting to rezone the property to the Estate Residential (ER) designation. Approval of the rezone would make the parcel a conforming lot in the Estate Residential zone. Currently the residential use is non-conforming.
Carly Peterson, Planning Department
F. Contract with Centerpointe-Subcontractor with DCS for Systems of Care
Funded Youth
Executive Summary: Agreement between YSB and Cenlerpointe (subcontractor of IN Dept. of Child Services for some Emergency Shelter service referrals- Systems of Care Model). This is lied to collection of DCS Per Diem funding for Emergency Shelter services to DCS wards of the state.
Kimberly L. Meyer, Youth Services Bureau
G. Offer of Consulting Services from Waggoner, Irwin, Scheele & Associates, Inc. (WIS) Fund Name: Contractual Services Fund Number: 1000 061 30.0003 Amount: $16,800.00
Executive Summary: Monroe County Council approved WIS to review existing job classifications and compensation plans via an internal and external wage and salary analysis to gauge market competitiveness of County salaries. The cost includes
hourly fees plus travel reimbursement.
Nancy Panzarella, Human Resources
H. Amend Monroe County Zoning Ordinance: Add Conditional Use ‘Historic Adaptive Reuse’ Ordinance Number 2015-09
Executive Summary: The Historic Preservation Board of Review is seeking approval of an amendment to Chapters 802 and 813 to allow the conditional use, ‘Historic Adaptive Reuse’, in all zones. The conditional use would require local historic designations and an approval from the Board of Zoning Appeals.
Jackie Scanlan, Planning Department
I. Stables Planned Unit Development Outline Plan
Ordinance Number 2015-10
Executive Summary: The petitioner is seeking approval of an Outline Plan to rezone 1 lot on 8.40 acres from Agriculture/Rural Reserve (AG/RR) to Planned Unit Development (PUD) for a mixed use development with the primary use of 'event barn' on Gore Road. The proposed uses include single-family residential, agricultural, event barn, and accessory uses. Jackie Scanlan, Planning Department
J. Sophia Travis Memorial Seating Area Donation Agreement
Executive Summary: The Friends of Sophia Travis Memorial Seating Fund Group has offered to donate to the County a new seating area on the south side of the Courthouse grounds in memory of Sophia Travis and in honor of women in government. The seating area facilities have been designed by local artist, Dale Enochs. The Agreement sets forth the conditions under which the donation will be accepted by the County. The costs of constructing the seating area will be paid from private funds.
David Schilling, Legal Department
K. Lease renewal for MC Extension Services to be in the MCSWMD Administration Bldg. Fund Name: Co. Gen. – temp. space Fund Number: 1000-068-30-0046 Amount: Approx. $660/mo.
Executive Summary: This is 1 year extension of the existing lease agreement
between this Board and the MCSWMD Board.
Kevin Dogan, Legal Department
L. Lease – Purchase Modification Agreement with Chase Bank
Executive Summary: This allows the substitution of a new truck for an unrepairable Damaged truck on the 2104 lease financing agreement.
Kevin Dogan, Legal Department
M. Contract with Security Automated Systems, Inc. for the replacement of the Jail control panel. Fund Name: 2014 GO Bond Fund Number: 4804
Amount: Approx. $224,000
Executive Summary: This contract is with the only provider of a non proprietary
system for this type of jail system. Due to concerns with keeping the jail security system properly maintained, the need for a non proprietary system was significant. Jeff Cockerill, Legal Department
N. INDOT- LPA Project Coordination Contract for Signal Backplate Project
Fund Name: Local Road & Street Fund Number: 1169-450-30.0016 Amount: $74,025
Executive Summary: This agreement between INDOT and Monroe County specifies regulations, specifications and other related matters that are required to prepare the signal back plate project. It also specifies that INDOT will provide 90% of the construction funds, up to $74, 025, for a total project amount of $81,427.50.
Bill Williams, Highway Department
O. Agreement with Globe Industrial Supplies, Inc. to move and modify existing shelving in the CZJC.
FundName: CCD FundNumber: 1138
Amount: $22,220.00
Executive Summary: This is a modification of an agreement signed on February 6, 2015 that provided for the movement of the Clerk's filing system into a new office in the CZJC. This modification is an increase in the overall project, but as the Clerk was losing 22%of fillable space this actually recovers 20% of the lost 22%. This is an increase of $11,330.00 over the original agreement.
Angie Purdie, Commissioners Office
VIII. APPOINTMENTS
IX. ANNOUNCEMENTS
X. ADJOURNMENT
