MONROE COUNTY COUNCIL Monroe County Courthouse, Room 306 100 W Kirkwood Avenue Bloomington, IN 47404
Phone: (812) 349-7312 Fax: (812) 349-2982
Cheryl Munson, President
Ryan Cobine, President Pro Tempore
Marty Hawk
Lee Jones
Geoff McKim
Eric Spoonmore
Shelli Yoder
R. Michael Flory, Council Attorney
Kim Shell, Council Assistant
JANUARY 26, 2016 AT 5:30 PM WORK SESSION AGENDA
1. CALL TO ORDER
2. Discussion on Populating the Election Fund
In 2015 Budget Hearings the Council decided to establish a dedicated non-reverting fund to cover all election-related expenses. The Election Fund 4931 was established, and $986,000 was transferred into it from the Rainy Day Fund for appropriation in 2016. (This appropriation is currently scheduled for the February 9th Council Regular Session.) At the Work Session we will discuss how to “populate†the Election Fund. Within the umbrella Election Fund, one proposal is to transfer the Voter Registration Fund, as currently structured, from the General Fund into the Election Fund as one sub-fund. In addition to this transfer, the Election Board, as currently structured, would be transferred from the General Fund, as a sub-fund of the Election Fund. Copies of the current budgets for Election Board, Voter Registration, and the Clerk’s Office are included in the packet, along with a view of the newly populated Election Fund containing those two sub-funds.
Council discussion can focus on whether or not additional lines or subfunds should be built into the new Election Fund, and on whether it should be placed in the General Fund or COIT Fund; a breakdown of which County departments currently reside in General and COIT Funds is also included.
3. AUDITOR’S OFFICE, Steve Saulter
A. Report on Fiscal status at end of 2015, including adjustments needed since budget adoption
B. Discussion on the LOW Financial System
1. Comparison with the Harris Financial System
2. Possible purchase of LOW Financial System:
A. Time Frame issues
B. Mechanisms for covering cost
1. GO Bond
2. COIT Fund or other
3. Multi-Year Payment Schedule
4. APPROVAL OF MINUTES
-October 27, 2015 – Work Session
-November 11, 2015 – Regular Session
-November 24, 2015 – Work Session
5. COUNCIL COMMENTS
6. ADJOURNMENT
