Monroe County Council 2/9/2016
Tue, February 9, 2016
01:24:02
MONROE COUNTY COUNCIL Monroe County Courthouse, Room 306 100 W Kirkwood Avenue Bloomington, IN 47404 Phone: (812) 349-7312 Fax: (812) 349-2982 Cheryl Munson, President Ryan Cobine, President Pro Tempore Marty Hawk Lee Jones Geoff McKim Eric Spoonmore Shelli Yoder R. Michael Flory, Council Attorney Kim Shell, Council Assistant FEBRUARY 9, 2016 at 5:30 pm REGULAR SESSION AGENDA 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. PUBLIC COMMENT 4. DEPARTMENT UPDATES 5. COUNCIL BOARDS AND COMMISSIONS A. Resolution 2016-07, Appointments to Board & Commissions B. Resolution 2016-08, Acknowledge The Public Service of Citizen Appointments Whose Terms Have Ended 6. CIRCUIT COURT, Judge Stephen Galvin Request for Approval of Additional Appropriation FUND 1120-224, JUVENILE COIT - COURTS 30.0007 CASA $27,334.00 The Circuit Court Board of Judges wish to request the approval of additional appropriations for 2016. Indiana law requires the appointment of a CASA on all CHINS cases. The M.C. Circuit Court has been in a partnership with the CASA program dating back 30 years. That partnership has proven invaluable. Over the past five years the percentage of support from the Court has shrunk from 45% to currently 29% while appointments have increased 74%. With the increased number of CHINS appointed and additional obligation, it becomes essential to increase the funding to maintain the same quality of services provided not only to the Court but to the Community. 7. EMERGENCY MANAGEMENT DEPARTMENT, Jim Comerford Request for Creation of New Fund with Budget Lines and Simultaneous Approval of Additional Appropriation FUND 8148-000, 2015 IDHS DISTRICT 8 TRAINING 30.0001 Homeland Security Grant $20,200.00 This is a State pass-through grant for IDHS District 8 Training. Our office and Monroe County act as the fiscal agent for this grant. The grant funds attendance for District personnel to attend two emergency management conferences which consist of various speakers and training sessions. 8. HEALTH DEPARTMENT, Penny Caudill A. Request for Approval of Additional Appropriations FUND 9130-000, SYRINGE EXCHANGE TOTAL $15,000.00 The Health Department was awarded this grant to support the local syringe exchange program. These funds will reimburse the Indiana Recovery Alliance for expenses such as insurance, gas, vehicle maintenance, and other supplies. B. Request for Approval to Transfer Funds FUND 1206-000, LHD IN TRUST ACCOUNT This category transfer is needed to match the final budget approved by the Indiana State Department of Health for this fund. The state approval followed local budget hearings and a training was identified that was $100 more than we had originally placed in this line. C. Request for Approval to Transfer Funds FUND 8126-015, FUTURES CLINIC The Monroe County Health Department is requesting a category transfer 30s to 40s for Futures Clinic. This will allow the purchase and payment of an additional work space in the flex office which will be needed once a part-time person is added to the clinic staff. Revenue is up, the funds are available and the grant period ends March 31, 2016. 9. PROBATION OFFICE, Linda Brady Pages 39-41 Request for Creation of New Fund with Budget Lines and Simultaneous Approval of Additional Appropriations FUND 8118-004, JUSTICE ASSISTANCE GRANT (JAG) TOTAL $32,065.00 This Grant was awarded by the Indiana Criminal Justice Institute to pay the salary and benefits of the Problem Solving Court Director to support the overall functioning of the Drug Treatment Court and other problem solving courts. A 2016 salary ordinance for this grant was previously approved. Part of the remaining salary and fringe benefit balance will be paid from previously appropriated money in fund 1121-226 for this position. This is a significant cut in funding from last year’s grant. After 11 years of continuous JAG funding, our award notification letter indicated that fund is not likely to continue after this year. WE are actively exploring other sources to continue funding this position through the end of 2016 and beyond. 10. LEGAL DEPARTMENT, David Schilling Request for Approval of Additional Appropriation FUND 1000-277, COUNTY GENERAL 30.0014 Claims Settlement $25,000.00 The Legal Department’s Settlement category was cut during the hearings for the 2016 Budget. Since that time the desirability of having access to funds to draw upon for various settlement possibilites has become apparent to the County Attorney and others. An additional appropriation is requested to broaden County options in future negotiations in settlement situations. 11. CORRECTIONAL CENTER, Brad Swain Request for Approval of Additional Appropriations FUND 1175-000, MISDEMEANANT FUND TOTAL $35,441.61 The Correctional Center is asking for appropriations to be put back into the 2016 Budget in order to cover Part-Time salaries. 12. AUDITOR’S OFFICE, Steve Saulter Request for Creation of New Budget Lines and Simultaneous Approval of Additional Appropriation FUND 1121-002, COIT GENERAL 30.0001 Contractual $235,000.00 These funds are necessary for the installation of LOW software for the financial functions in the Auditor’s Office. 13. BOARD OF COMMISSIONERS, Angie Purdie A. Request for Approval of Additional Appropriation FUND 1000-068, COUNTY GENERAL 30.0001 Timber Sales $40,000.00 This request has come about after being contacted by the Ellettsville Fire Department who noted after going through some statements they were missing a year of payment. After receiving information for the IDNR and checking that with information in the Harris accounting system, it has become clear NONE of the Fire Departments received their distribution in 2012. This appropriation will bring the fire departments current to 2016. We can expect the next distribution in December of this year. B. Request for Approval of Additional Appropriations FUND 4803-000, 2013 GO BOND TOTAL $317,608.68 Requesting the appropriation in the 40’s category of the 2013 Bond. All of these projects should be finishing up this year. C. Request for Approval of Additional Appropriations FUND 4804-000, 2014 GO BOND TOTAL $239,140.06 Requesting the appropriation of the remaining funds in the 2014 GO Bond 40’s category. D. Request for Approval of Additional Appropriations FUND 2502-000, CABLE FRANCHISE TOTAL $102,500.00 This fund was not adequately budgeted during the 2016 Budget process as these lines were not brought forward from being transferred from County General to this fund during the 2015 Budget process. 14. CLERK’S OFFICE, Linda Robbins A. Request for Approval of Additional Appropriations FUND 8146-016, VIOLENCE AGAINST WOMEN GRANT TOTAL $191,917.51 This budget is designed to use funds provided to Monroe County from a 3-year Federal Grant authorized in October 2015. Limited amounts were included in the 2015 Budget due to start-up procedures limiting grant activity. In 2016 and beyond, additional grant-funded activity will occur. The new budget line amounts detail additional activities anticipated as part of this grant work. We are asking Council to authorize these line amounts for the 2016 POAP Budget. B. Request for New Budget Lines and Simultaneous Additional Appropriations FUND 4931-001, VOTER REGISTRATION TOTAL $141,464.65 During the 2016 Budget Hearings the Council decided to work with the Commissioners to establish a dedicated non-reverting fund to handle all election-related expenses, formerly covered by the Voter Registration department and the Election Board department. The Council voted to transfer money from the Rainy Day Fund in order to fund these two departments as part of the new dedicated non-reverting Election Fund, 4931. The money appropriated into these two departments during budget hearings will be deappropriated later in this meeting. As discussed at the January work session, there will be complete separation between Voter Registration and the Election Board even though the two are being moved into the newly created Election Fund. C. Request for New Budget Lines and Simultaneous Additional Appropriations FUND 4931-002, ELECTION BOARD TOTAL $844,524.97 15. 2016 BUDGET A. CLERK’S OFFICE Deappropriation of FUND 1000-010, VOTER REGISTRATION TOTAL $141,464.65 A Fund to Fund transfer of all 2016 Payroll and AP Expenditures will be made to preserve the integrity of any history created during January and February. C. CLERK’S OFFICE Deappropriation of FUND 1121-062, ELECTION BOARD TOTAL $844,524.97 A Fund to Fund transfer of all 2016 Payroll and AP Expenditures will be made to preserve the integrity of any history created during January and February. 16. APPROVAL OF MINUTES -December 8, 2015 – Regular Session -December 22, 2015 – Work Session -January 12, 2016 – Regular Session 17. COUNCIL COMMENTS 18. ADJOURNMENT
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