MONROE COUNTY COUNCIL Monroe County Courthouse Room 306
100 W Kirkwood Avenue Bloomington, IN 47404
Phone: (812) 349-7312 Fax: (812) 349-2982
Cheryl Munson, President
Ryan Cobine, President Pro Tempore
Marty Hawk
Lee Jones
Geoff McKim
Eric Spoonmore
Shelli Yoder
R. Michael Flory, Council Attorney
Kim Shell, Council Assistant
APRIL 12, 2016 at 5:30 pm REGULAR SESSION AGENDA
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. PUBLIC COMMENT
-Monroe County Timeline – Christine Friesel
4. DEPARTMENT UPDATES
5. SECOND READING OF TAX ABATEMENT APPLICATION Resolution 2016-11B – Part II Approval of Tax Abatement for 3D Stone, Inc.
6. HIGHWAY DEPARTMENT, Lisa Ridge
Request for Approval of Additional Appropriations FUND 1135, CUMULATIVE BRIDGE
7. CLERK’S OFFICE, Nicole Browne Request for Creation of New Budget Lines and Simultaneous Additional Appropriations FUND 9120-00, MARTIN LUTHER KING DAY GRANT
8. AVIATION DEPARTMENT, Bruce Payton Request for Approval of Additional Appropriation
FUND 4801-331 – CONSTRUCTION FUND
Phase II of the Fence Skirt Project is the continuation of the Federal Aviation Administration’s required fencing modification to prevent wildlife from burrowing under the perimeter fence and posing a hazard to aircraft. This project is scheduled for Airport Improvement Program (AIP) funding in FY 2016.
The preliminary design of $30,075.00 is eligible for 90% reimbursement by the FAA, 4% reimbursed from State Department of Transportation upon receipt of the grant.
B. Request for Approval of Additional Appropriation
FUND 4801-331 – CONSTRUCTION FUND
The FAA Certification Inspection of March 2015 recommended the airport purchase primary snow removal equipment to upgrade the vehicle that is in excess of 30 years old. Because of larger aircraft utilizing the airport, a large snow blower is required to allow wing-tip clearances. This vehicle is eligible for, and may be purchased via State Apportionment funding in 2016.
The costs for bid specifications and documents are $17,600. Because it is funded by State Apportionment grant, the equipment is eligible for reimbursement though it may vary slightly from AIP project grants.
C. Request for Approval of Additional Appropriation FUND 4801-331 – CONSTRUCTION FUND
The FAA requires Monroe County Airport to upgrade and purchase a new Index B fire response vehicle to meet FAA Part 139 Commercial Service regulations/obligations. The existing emergency response vehicle is over 20 years old (1994). Though well maintained to reach such life, the vehicle exceeds the recommended time of service and carries the highest priority of funding eligibility in FY 2017, or in FY 2016 end-of-year funding.
The cost for bid specification and document preparation is $14,490 and is eligible for reimbursement by FAA at 90%, and projected INDOT reimbursement of 4% once the project is funded.
9. CORRECTIONAL CENTER, Sam Crowe Request for Approval of Additional Appropriation
FUND 1000-380, CORRECTIONAL CENTER
The Correctional Center is asking for additional appropriations for the Overtime Pay to cover expenses March to June 2016.
10. PROBATION’S OFFICE, Linda Brady
A. Request for Approval to Create New Fund with Budget Lines
FUND 9132-000, PROBATION, 2016 VETERANS COURT GRANT
This $64,440 state grant was awarded by the Indiana Judicial Center to pay up to $44,426 of the salary plus fringe benefits of a new probation officer to be assigned to a newly created Problem Solving Court component, Veterans Court.
B. Request Approval to Amend 2016 Salary Ordinance Page 93 ADD: (New Position)
FUND 9132-000, PROBATION, 2016 VETERANS COURT GRANT
This is a newly created grant-funded position. The grant will pay for up to a 4-9 year probation officer at 100% of salary. If a more experienced probation officer is hired for this position, the requested salary ordinance at 20 year PO experience allows the probation department to pay the salary of a 20 year PO at 100% until the grant funds are fully expended. This will give the judges and probation department the most flexibility in terms of hiring an experienced probation officer to serve the newly created Veterans Court.
11. PROSECUTOR’S OFFICE, Beth Hamlin Request for Approval to Create New Budget Line
FUND 8131-016, ADULT PROTECTIVE SERVICES
The State has approved funding to provide an additional APS Investigator for each APS Hub prosecutor’s office. In order to hire an additional investigator we request that the council create the position, the budget line, and approve a salary ordinance.
The Probation Office will come back at a later date for approval of additional appropriations once they have received it from the State.
B. Request Approval to Amend 2016 Salary Ordinance ADD: (New Position)
FUND 8131-016, ADULT PROTECTIVE SERVICES
Funds will come from a contract amendment via FSSA Division on Aging. The State has approved funding to provide an additional investigator to each APS Hub statewide.
12. AUDITOR’S OFFICE, Steve Saulter Request Approval to Amend Changes of Job Duties
FUND 1121-002, AUDITOR, COIT GENERAL
PAC moved to forward the Auditor’s request to the Council with a positive recommendation of a change in job duties of the Claims Financial Representative.
B. Request Approval to Amend 2016 Salary Ordinance
FUND 1121-002, AUDITOR, COIT GENERAL
13. TRANSFER OF FUNDS ON ELECTION FUND - - REPORT
14. HOUSEKEEPING – 2016 SALARY ORDINANCE
A. Request Approval to Amend 2016 Salary Ordinance
FUND 8126-015, HEALTH, FUTURES
Changes and additions are needed due to the separation of funds approved at the March 8, 2016 meeting, but missed this step to Amend 2016 Salary Ordinance.
B. Request Approval to Amend 2016 Salary Ordinance CHANGE:
Due to Deappropriating Funds in 1000-010 Clerk, Voter Registration and 1121-062 Clerk, Election Board, then establishing a separate fund (4931) for Elections the above changes need to be made in the Salary Ordinance.
15. APPROVAL OF MINUTES
-March 8, 2016 – Regular Session
-March 22, 2016 – Work Session
16. COUNCIL COMMENTS
17. ADJOURNMENT
